Supplier management
Qualified, up-to-date suppliers, without chasing them by email
Supplier portal, qualification, contact directory and catalogue in one place. Each supplier maintains its own information and documents, and you stay in full control.
How you see your suppliers in ProcuOS
Qualification status, certifications and upcoming expiries for every supplier, in a single dashboard.
Everything you need to manage your suppliers
Fewer admin tasks and information that is always up to date.
Self-service
Supplier portal
A personalised portal where each supplier views your requests, updates its information, provides documents and responds to your active processes.
- Data, documents and communications in one place
- The supplier updates its own information, not your team
- Responses to your processes from the portal itself
Qualification
Supplier qualification
Automate supplier qualification and assessment with criteria tailored to your needs.
- Your own questionnaires and requirements, including ESG
- Documents collected and validated on the platform
- Every supplier’s information always up to date
Contacts
Contact directory
Centralise your supplier contacts and find the right person in seconds.
- People and companies linked to your processes
- Quick lookup from any purchase
- No more lists scattered across emails and spreadsheets
Catalogue
Supplier catalogue
Organise and access all your supplier information from a centralised catalogue.
- Supplier search and comparison
- Tracking for every supplier
- Better decisions with the information at hand
From invitation to qualified supplier
An orderly process with no paperwork.
Invite your suppliers
We register them with you during onboarding, including bulk data upload.
They complete their profile
They answer your questionnaires and upload their documents from their portal.
You validate and decide
You review, qualify and keep every supplier up to date.
What is supplier qualification?
Supplier qualification is the process by which a company verifies that a supplier meets its legal, technical, quality, financial and sustainability requirements before buying from it, and that it keeps meeting them over time.
The qualification process in 5 steps
- Define criteria by purchasing category: which documents, certificates and requirements you ask of each type of supplier.
- Invite the supplier to your portal to complete its profile and questionnaires.
- Collect the documents: articles of incorporation, tax and social security compliance certificates, insurance, ISO certifications, ESG policies.
- Assess and approve: scoring against your criteria and the decision to approve, approve with conditions or reject.
- Keep it up to date: document expiry alerts, periodic reassessments and performance evaluation after each order.
Most common qualification criteria
- Legal and tax: up-to-date payments, regulatory compliance, data protection.
- Quality: ISO 9001 certification, product controls, past incidents.
- Financial: solvency, dependence on your company, risk of non-payment.
- Capacity: lead times, volume, geographic coverage and business continuity plans.
- Sustainability and ESG: ISO 14001, social policies, code of ethics, carbon footprint.
Why automate supplier qualification with software
Done with emails and spreadsheets, qualification quickly goes out of date: expired documents, lost questionnaires and nobody knows which supplier is approved. With ProcuOS supplier qualification software, suppliers maintain their information in the portal, the system flags every expiry and your team only validates and decides. Plus, qualified suppliers are ready to take part in your e-negotiations and reverse auctions.
To dig deeper, read (in Spanish) what to assess in supplier qualification y 10 questions about supplier qualification.
Frequently asked questions
Do my suppliers have to pay anything?
No. The supplier portal comes at no cost to them.
Can I use my own qualification criteria?
Yes. You define your questionnaires, requirements and documents, including ESG criteria.
Who registers the suppliers?
We guide you through onboarding, including bulk upload of your suppliers.
What do my suppliers see?
Only their portal: your requests, their information and the processes they take part in.
How often should a supplier’s qualification be reviewed?
It depends on the risk of the category; an annual review is typical, plus a check every time a document expires. ProcuOS flags every expiry automatically.
What’s the difference between supplier qualification and supplier evaluation?
Qualification happens before you buy, to approve the supplier. Evaluation measures performance afterwards: quality, lead times and incidents. ProcuOS covers both.
Complete your platform
ProcuOS is modular: combine the modules you need.
We’ll show you how to qualify your suppliers with your real case
Free, no-obligation demo, with a real purchase from your company.